Reports & Minutes

MINUTES OF THE DERWEN COMMUNITY COUNCIL MEETING HELD ON WEDNESDAY 17TH JANUARY 2024 IN THE COMMITTEE ROOM, CANOLFAN CAE CYMRO VILLAGE HALL, CLAWDDNEWYDD AT 7.30 PM

1: PRESENT:

Councillors Hywel Jones (Chairman), Llefelys Rees, Thomas Griffiths, Gaynor Jones, Clwyd Jones, John Crowhurst together with the Clerk.

  1. APOLOGIES FOR ABSENCE.

Councillor Robert Hughes.

  1. DECLARATIONS OF INTEREST ON THE AGENDA ITEMS LISTED BELOW.

None received.

  1. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.

Members confirmed 9th November 2023 minutes as a true record and signed by the Chairman.

  1. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.

A: Denbighshire County Council has granted planning permission on planning application 12/2023/0690 – Amended house type to previously approval under planning permission code number 22/14531 and associated works on land at Tan-y-Graig, Derwen

  1. The Clerk still awaits a quotation from Denbighshire County Council for the two village name plates required for Clawddnewydd.
  2. Appendix 1 below is the reply from Denbighshire County Council in respect of the Derwen Community Council request for parking restrictions within the village of Derwen.
  1. CLAWDDNEWYDD POND UPDATE.

The “Clawddnewydd Pond” project is now complete.

  1. DERWEN MEMORIAL TREE PLAQUES.

Councillor Llefelys Rees has now erected the “Derwen Memorial Tree” plaque within the Derwen Church Cemetery.

  1. ONE VOICE WALES TRAINING COURSES.

The Clerk circulated Members with the January to March 2024 courses provided by One Voice Wales.

  1. TO DETERMINE THE COUNCIL’S 2024/25 PRECEPT REQUIREMENT.
  2. the Clerk provided members with a verbal report on the Council’s 2022/2023 and 2023/2024 receipts and payments schedules.
  3. After consideration, the Members resolved on the Council’s precept requirement of £30.00 per 239 dwellings within the Community Council area which equates to £7,170.00 for the 2024/2025 financial year.
  1. FINANCE.

A; Wales Audit update.

The Council’s Annual Returns for the four years ended 31st March 2023 have now been Internal Audited by Dylan Rhys Jones and the Clerk is currently gathering the information requested by Audit Wales.

  1. Bank balances £3,324.73.
  2. Authorised receipts – final 2023/24 precept receipt £2,390.00.
  3. Authorised payments:-
  4. Two £5.00 monthly HSBC Bank fees £10.00.
  5. White Oak Property Services – final 2023 grass cutting cut £156.00.
  6. Capel CM Derwen Chapel Vestry meeting hire expenses £58.00.
  7. Dylan Rhys Jones – Internal Audit Fees £240.00.
  8. Krystal Hosting for Website fees £14.39
  9. Clerk’s salary for the quarter ended 31st December 2023 £400.00.
  10. HM Revenue & Customs for PAYE for the quarter ended 31st December 2023 £100.00.
  11. Canolfan Cae Cymro for Council meeting £20.00.
  1. PLANNING APPLICATIONS.

A: Planning Application: 12/2023/0771 – Conversion of outbuilding to form ancillary accommodation in connection with existing dwelling including replacement roof, installation of package treatment, alterations to fenestratinos and associated works on outbuilding at Pentre, Derwen.

Members resolved that the application number 12/2023/0771 address is stated as The Old Rectory, B5429 Nant Gwilym to Junction A541 Bodfari, Denbigh, however the application form itself has the same address as 12/2023/0772. Therefore, the address on the portal should be updated/altered to correspond with the application form.

  1. Planning Application: 12/2003/0772 – Conversion of outbuilding to form 3 holiday accommodation units, installation of package treatment plant and associated works on outbuildings at Pentre Derwen, Derwen.

Members resolved to agree with the requirement of the Clwyd-Powys Archaeological Trust to the subject planning application and plans as set out within their email dated 12th December 2023.

  1. CORRESPONDENCE.

The Clerk forwarded email from Cadno Communications regarding the pre-application consultation on the Proposed Alwen Forest Wind Farm and Grid Connection.

  1. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.

None in attendance.

  1. HIGHWAY ISSUES.

The Clerk to report Denbighshire County Council on the highway works required between Derwen Village and Gwerni.

  1. URGENT MATTERS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.

There were no urgent matter for consideration.

  1. NEXT COUNCIL MEETING – WEDNESDAY 20TH MARCH 2024 IN THE COMMITTEE ROOM, CANOLFAN CAE CYMRO, CLAWDDNEWYDD AT 7.30 P.M.

APPENDIX 1.

Request for parking restrictions within the village of Derwen:

Having both spoken to members of the team and searched through a number of previous customer service enquiries under the Derwen Town and Community Council profile I’m unable to locate any specific previous requests for the introduction of parking restrictions in the village of Derwen.

What I did however manage to locate was an issue under ID474732 which pertained to an abandoned vehicle in front of the Maes Annedd Housing Estate.

That being said it is very important we make you aware of the current situation we are in, and that due to the high number of parking restriction requests the authority regularly receives we have a long list of locations where a requirement for the introduction for new parking restrictions has previously been identified. Unfortunately the traffic regulation orders required to introduce parking restrictions involve lengthy statutory and administrative procedures which take up considerable amounts of staff time. Consequently it has still not been possible to progress the introduction of parking restrictions at many of the locations already on the list.

In order to be able to more effectively focus our limited staff resources on reducing the number of locations on the list you are advised that no further new locations are now being added. The only exception to this would be at a location where a significant road safety issue has been identified and it can be clearly evidenced is resulting in actual accidents or a very high risk of accidents occurring as a result.

As this is not considered to be the case at the location you have identified no further action is proposed at this time. You can be assured however that your request has been recorded for further consideration as and when the current list has been significantly reduced although you should be aware that this may not be for some time. In the meantime please feel free to bring to our attention any clear evidence you may become aware of which supports the introduction of parking restrictions at this location on the grounds outlined above.

Finally, it’s important to be aware that if parking is posing a danger or obstructing the carriageway (which also includes the footway), it must be reported directly to the North Wales Police either on their non-emergency line 101 or on their online web chat.

Parking matters fall under the jurisdiction of the police before parking restrictions can be introduced. Furthermore, vehicles that are regularly observed parking in an obstructive or dangerous manner must also be reported to the police, including their vehicle registrations. This detailed information will help the police take appropriate action against such violations.

Moreover, you can obtain a police incident report, which can be documented and will also serve as crucial evidence of the parking issues and their impact.

We acknowledge the challenges faced by the police force in addressing such issues, as they, like us, must balance extensive workloads and competing priorities within tighter budgets, However, it is imperative that this parking concern be addressed as a police matter before we can consider introducing restrictions.