Reports & Minutes

MINUTES OF THE DERWEN COMMUNITY COUNCIL MEETING HELD ON
WEDNESDAY 19TH SEPTEMBER 2018 IN THE CHAPEL VESTRY, DERWEN AT 7.30 P.M.

PRESENT: Councillors John Crowhurst (Chairman), Robert Hughes, Erfyl Roberts, Thomas Griffiths, Hywel Jones, Llefelys Rees and the Clerk.

1: APOLOGIES: Councillor Gaynor Jones.

2. DECLARATIONS OF INTEREST.
Councillor Llefelys Rees on agenda item 6A below.

3. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 18 th July 2018 minutes as a true record and signed by the Chairman.

4. MATTERS ARISING FROM THE MINUTES.
A. The Clerk still awaits legal advice from One Voice Wales from One Voice Wales regarding the decision of “Melin Wynt Cambwll” to by-pass the Community Council annual grant towards the local good causes.
B. Councillor Hywel Jones still awaits a reply from both the Hiraethog Coordinator and Denbighshire County Council for the works required at Clawddnewydd Pond following the site meeting on 13 th June 2018. In the meantime it was resolved to seek estimates to clean the pond from three companies, E. Jones & Son, Bruce Jones and Jordan MacCarter together with an estimate from John Lloyd to cut the required trees next to the pond.
C. John Lloyd reported that he will replace the damaged tree on the Derwen Green and has informed Reverend Richard Carter that the Derwen Church Cemetery requires more frequent grass cutting.
D. The Clerk has published the list of grants awarded to organisations following the recent Wern Ddu Community Wind Farm Fund meeting.
E. The overgrown highway hedge by Glasfryn, Derwen has now been cut.
F. The electrical connection to the former BT Phone Kiosk in Derwen is now completed.
G. The Planning Department of Denbighshire County Council confirmed the planning permission for the two new houses on Clocaenog Road in Clawddnewydd that foul drainage will be disposed via a septic tank and surface water disposal via soak away.
H. Councillor Llefelys Rees confirmed that the “War Memorial Plaque” next to the village notice board in Derwen will be in place within a fortnight.
I. Denbighshire County Council has provided a new public litter bin next to the Clawddnewydd Pond.

5. FINANCE.
A. Bank balances £12,754.00.
B. Second 2018/19 precept receipt £2,000.00.
C. Cylch Meithin Clocaenog thanked Council for the recent grant award from the “Wern Ddu Wind Farm Community Fund 2018”.
D. Payments authorisation:-
1. John Lloyd for two community grass cuts £144.00.
2. Society of Local Council Clerks for the Clerk’s attendance at the Annual Wales Conference in Llandudno on 5 th September 2018 £90.00.
3. Clerk’s salary for the quarter ended 30 th September 2018 £300.00.
4. HMRC for PAYE for the quarter ended 30 th September 2018 £75.00.

6. PLANNING APPLICATIONS.
Members raised no objections to the following two planning applications:-
A: Application 12/2018/0745 – Erection of extension and alterations to dwelling, conversion and re-building of attached outbuilding to form ancillary habitable accommodation and associated works at Glyn Bach, Derwen.
B. Application 12/2018/0798 – Change of use of land and formation of a manege at Fawnog Rhydd, Derwen.

7. CORRESPONDENCE.
A. Invitation to attend the “Hiraethog Rural Shows” meeting on Monday 24 th September 2018 in Uwchaled Education Centre, Cerrigydrudion at 7.30 p.m.
B. the Ecology Officer of Denbighshire County Council is available to attend a future meeting of the Council to discuss the change in the law affecting the roadside verge management.
C. Receipt of the Draft Proposals Report on the Review of the Electoral Arrangements of the County of Denbighshire from the Local Democracy and Boundary Commission for Wales. The report recommends that the Efenechtyd Ward within Denbighshire should remain the same which includes the four Community Councils of Betws Gwerfil Goch, Clocaenog, Derwen and Efenechtyd.
D. A number of reports were received for information purposes.

8. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.
Members resolved for the Clerk to write to the Highways Department of Denbighshire County Council regarding the following issues following information provided by the public in attendance:-
A: Highway hedge by Bryn Farm, Bryn Saith Marchog needs cutting due to health and safety issues.
B. The fallen tree blocking the highway verge ditch between Bryn Siriol and Penrhos junction in Clawddnewydd needs removing.
C. When will the required highway gully works be done by Hendre Fawr, Derwen.

9. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A. Members resolved for the Clerk to write to the Highways Department of Denbighshire County Council regarding the following issues:-
1. Highway hedge needs cutting on the B5105 in Clawddnewydd between Bod Idris and Bryn Teg.
2. Extension of the 30 mph signage in the Ruthin direction on the B5105 in Clawddnewydd to accommodate the new properties within the village.
3. Extension of the footpath in the Ruthin direction on the B5105 in Clawddnewydd to accommodate the new properties within the village.
B. Members resolved for the Clerk to inform Denbighshire County Council regarding the unsafe structure of Yr Hen Efail in Clawddnewydd.
C. Members resolved for the Clerk to look into the boundary line between the Pond And The Glan Llyn Public House in Clawddnewydd.

10. NEXT COUNCIL MEETING – Wednesday 21st November 2018 in the Committee Room, Canolfan Cae Cymro, Clawddnewydd at 7.30 p.m.

MINUTES OF THE DERWEN COMMUNITY COUNCIL MEETING HELD ON
WEDNESDAY 21 ST NOVEMBER 2018 IN THE COMMITTEE ROOM, CANOLFAN CAE CYMRO, CLAWDDNEWYDD AT 7.30 P.M.   

PRESENT: Councillors John Crowhurst (Chairman), Robert Hughes, Erfyl Roberts, Thomas Griffiths, Hywel Jones, Gaynor Jones and the Clerk.

1: APOLOGY: Councillor Llefelys Rees.
2. DECLARATIONS OF INTEREST.
None received.
3. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 19 th September 2018 minutes and signed by the Chairman.
4. MATTERS ARISING FROM THE MINUTES.
A. The solicitors acting for One Voice Wales are seeking further information regarding the decision of “Melin Wynt Cambwll” to by-pass the Community Council annual grant towards local good causes.
B. Confirmation that the Glan Llyn, Clawddnewydd car park is in the ownership of the Community Council.
C. The Highways Department of Denbighshire County Council reported on the following highway issues:-
1. The highway hedge by Bryn Farm, Bryn Saith Marchog will be cut within the month.
2. The highway hedge on the B5105 between Bodidris and Bryn Teg, Clawddnewydd will be cut within the month.
3. It is the Landowners responsibility to remove the fallen tree in the ditch between Bryn Siriol and Penrhos junction in Clawddnewydd. Members resolved for the Clerk to reply to the Highways Department that the tree had fallen due to the works carried out on the ditch by the Department.
4. The gully works by Hendre Fawr, Derwen will be done as soon as resources allow.
5. The Development Control Officer contacted the Enforcement Team to request that the 30 mph signage in the Ruthin direction of the B5105 in Clawddnewydd be moved as soon as possible to accommodate the new properties within the village.
6. Given the current budget it will not be possible to extend the footpath in the Ruthin direction of B5105 of the B5105 in Clawddnewydd in the foreseeable future.
D. The Built Project Surveyor of Denbighshire County Council has inspected the remaining structure of Hen Efail in Clawddnewydd and confirms that the structure is bot considered to be dangerous.
E. The Planning Department of Denbighshire County Council has granted planning permission on the following planning applications:-
1. Erection of extension and alterations to dwelling, conversion and re-building of attached outbuilding to form ancillary habitable accommodation and associated works at Glyn Bach.
2. Change of use of land and the formation of a manege at Fawnog Rhydd, Derwen.
F. Updated report on the Clawddnewydd Pond:-
1. Councillor Hywel Jones reported that Stephen Cutmore provided a report following a site meeting regarding the possible bats on site before tree felling on site on 18 th December by Lloyds of Bodfari.
2. Following the only interest from Jordan MacCarter to clean the pond the members resolved for a site meeting before quoting for the contract.

5. FINANCE.
A. Bank balances £11,460.00.
B. Authorised bill payments:-
1. John Lloyd for one cut of the parish greens £72.00.
2. Clerk’s salary for the quarter ended 31 st December 2018 £300.00.
3. HMRC for PAYE for the quarter ended 31 st December 2018 £75.00.

4. Canolfan Cae Cymro for Council meeting £10.00.
5. Stephen Cutmore for a Bat Report at Clawddnewydd Pond £75.00.
6. Rhys Jones, Electrician for electricity connection in the former BT kiosk in Derwen £51.60.
7. Dyffryn Memorials for the “War Memorial” in Derwen £648.00.
8. Royal British Legion for a Poppy Wreath for Remembrance Sunday £50.00.
9. Clerk’s SLCC 2019 membership fee £156.00.
C. Grant application received from Isabel Stewart for grant aid contribution towards the costs of the Derwen Community Annual Carol Service to be held at Derwen Church on 20th December 2018 at 7.00 p.m. Members resolved to grant aid £100.00 towards the costs.
6. PLANNING APPLICATION.
Planning Application 12/2018/1099 – Retention of overhead electricity line on land at Tyddyn Isaf, Derwen – no objections.
7. CORRESPOMDENCE.
A. Two thank you letters were received from both Anwen, formerly of Sarnedd Gwyn and the Dolben Family for both the provision of the “War Memorial” and the Remembrance Day Service in Derwen on 11 th November 2018.
B. Members re-elected Councillor John Crowhurst as the Community Council School Governor at Ysgol Carreg Emlyn in Clocaenog.
C. Mr Colin Morgan has retired as the Council’s Webmaster and members resolved to appoint Mr Tudor Jones of Cennin Ltd as the Webmaster of the Council.
D. A number of reports were received for information purposes.
8. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.
Information received of only one cut of the Derwen Church Cemetery in 2018 when two cuts was scheduled. Members resolved for the Clerk to inform Reverend Richard Carter.
9. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
Members resolved for the Clerk to write to the Highways Department of Denbighshire County Council asking when the promised drainage works will be done on the highway between Derwen and Bryn Saith Marchog by Station House.
10. NEXT COUNCIL MEETING – Wednesday 16 th January 2019 in the Committee Room,
Canolfan Cae Cymro, Clawddnewydd at 7.30 p.m.

MINUTES OF THE DERWEN COMMUNITY COUNCIL MEETING HELD ON WEDNESDAY 16 TH JANUARY 2019 IN THE COMMITTEE ROOM, CANOLFAN CAE CYMRO, CLAWDDNEWYDD AT 7.30 P.M.

PRESENT: Councillors John Crowhurst (Chairman), Erfyl Roberts, Llefelys Rees, Hywel Jones, Thomas Griffiths, Gaynor Jones, Denbighshire County Councillor Eryl Williams and the Clerk.
1: APOLOGY: Councillor Robert Hughes.
2. DECLARATIONS OF INTEREST.
None received.
3. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 21 st November 2018 minutes as a true record and signed by the Chairman.
4. MATTERS ARISING FROM THE MINUTES.
A. Highway Officers of Denbighshire County Council confirmed under the relevant Highways Act 1980 that it is the Landowners responsibility to remove the fallen tree in the ditch between Bryn Siriol and Penrhos junction in Clawddnewydd.
B. Highways Department of Denbighshire County Council reported on the remedial works have been carried out in respect of the drainage works between Station House and Clwyd View between Derwen and Bryn Saith Marchog.
C. Mr John Lloyd of Henllan has received instructions to the second grass cutting of the Derwen Cemetery for 2018.
D. Royal British Legion (Ruthin Branch) thanked the Council for the donation for the Poppy Wreath for Remembrance Sunday.
E. Confirmation was received that the Derwen Community Annual Carol Service on 20th December 2018 had to be cancelled and Isabel Stewart returned the £100 grant aid to the Community Council.
F. The Council still awaits a quotation from Jordan MacCarter for the Clawddnewydd Pond cleaning.
G. Following the additional information provided to One Voice Wales, their Solicitors confirmed that the Community Council has no legislation in law to confirm the decision of “Melin Wynt Cambwll” to by-pass the Community Council annual grant towards local good causes is illegal.
5. FINANCE.
A. Bank balances £12,874.00.
B. Receipts:-
1. Third 2018/19 Precept receipt £2,000.00.
2. Ysgol Garreg Emlyn, Clocaenog – donation towards the Esisteddfod yr Urdd Sir Ddinbych 2020 Appeal £166.50.
C. Payments:-
1. Lloyds Landscapes, Llanbedr Dyffryn Clwyd for felling of trees at Clawddnewydd Pond £500.00.
2. Chairman’s Allowance for the current 2018/19 Financial Year £250.00.

D. 2019/2020 Precept requirement. The Clerk reported that the Council’s current financial year’s expenditure will be equal to the precept income and therefore the Members resolved to keep the precept requirement of £6,000.00 for the 2019/2020 financial year.
6. PLANNING ISSUES.
A. Denbighshire County Council has granted planning permission for the retention of the overhead electricity line on land at Tyddyn Isaf, Derwen.
B. Planning application for certificate of lawfulness for existing use of building as a single dwelling at Cae Mawr, Clawddnewydd – no objections.
7. CORRESPONDENCE.
A. Highways & Environmental Services – Bridges & Structures Department of Denbighshire County Council are intending to carry out strengthening works to Efail-y-Plas Railway Bridge between 1 st April and 31 st May 2019.
B. A number of reports were received for information purposes.
8. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.
No members of the public were in attendance.
9. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
Members resolved for the Clerk to contact the Planning and Compliance Officer of Denbighshire County Council regarding the continued occupancy in the Caravan on land south-east of Glanaber, Derwen.
10. NEXT COUNCIL MEETING – Wednesday 20 th March 2019 in the Chapel Vestry, Derwen at 7.30 p.m.


 

 

CYNGOR CYMUNED DERWEN COMMUNITY COUNCIL. WERN DDU WIND FARM COMMUNITY FUND. 2018 DISTRIBUTION.

ANTUR CAE CYMRO VILLAGE ASSOCIATION, CLAWDDNEWYDD £1,400.00.

CAE CYMRO BOWLS CLUB, CLAWDDNEWYDD £200.00.

CYLCH MEITHRIN, CLOCAENOG £400.00.

DERWEN CHURCHYAD CEMETERY COSTS £371.00.

CLOCAENOG W.I. £400.00.

FESTRI CAPEL DERWEN CHAPEL VESTRY £1,000.00.

CLWB PÊL DROED CLAWDDNEWYDD FOOTBALL CLUB £400.00.