Reports & Minutes

MINUTES OF THE DERWEN COMMUNITY COUNCIL MEETING HELD ON WEDNESDAY 20TH MARCH 2019 IN THE CHAPEL VESTRY, DERWEN AT 7.30 P.M.

PRESENT: Councillors John Crowhurst (Chairman), Hywel Jones, Gaynor Jones and the Clerk.

1: APOLOGIES: Councillors Erfyl Roberts, Thomas Griffiths, Robert Hughes, Llefelys Rees and Denbighshire County Councillor Eryl Williams.

2. DECLARATIONS OF INTEREST.
None received.

3. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 16th January 2019 minutes as a true record and signed by the Chairman.

4. MATTERS ARISING FROM THE MINUTES.
A. Denbighshire County Council has granted planning permission for certificate of lawfulness for existing use of building as a single dwelling at Cae Mawr, Clawddnewydd.
B. the Planning and Compliance Officer of Denbighshire County Council will investigate the continued occupancy of the Caravan on land south-east of Glanaber, Derwen at the end of May following the end of the lambing season.

5. CLAWDDNEWYDD POND.
Eirian Pierce Jones, Hiraethog Co-ordinator reported before a grant application can be considered for work on the Clawddnewydd Pond a Public Consultation muse be conducted first. Members resolved to hold a Public Consultation on Wednesday 1st May 2019 in the Glan Llyn Public House in Clawddnewydd and to seek assistance from Eirian Pierce Jones for the Public Consultation event.

6. FINANCE.
A. Bank balances £12,115.00.
B. Receipt from “Antur Cae Cymro Village Association” for the easement rent for the Glan Llyn Car Park in Clawddnewydd for six years £6.00.
C. Authorised bill payments:-
1. Clerk’s salary for the three months ended 31st March 2019 £300.00.
2. HMRC for PAYE for the three months ended 31st March 2019 £75.00.
3. Clerk’s expenses for the year ended 31st March 2019 £517.40.
4. Canolfan Cae Cymro for the previous Council meeting £20.00.
5. Derwen Chapel for three Council meetings for the year ended 31st March 2019 £45.00.
6. Colin Morgan for the Council Website fees £86.32.
7. Eisteddfod yr Urdd Sir Ddinbych 2020 Appeal Committee £500.00.
8. One Voice Wales 2019/2020 Membership Fee £64.00.
D. Mr John Lloyd of Henllan quoted £72.00 per cut for the 2019/20 “Community” grass cutting. Members resolved to accept the quotation.

7. COUNCIL’S WEBSITE UPDATE.
Following thr retirement of Colin Morgan as the Council’s Webmaster, Councillor John Crowhurst agreed to become the Council’s Webmaster.


8. ANNUAL MEETING OF THE WERN DDU WIND FARM COMMITTEE.
Members resolved that the 2019 Annual Meeting of the Wern Ddu Wind Farm Committee will take place on Wednesday 17th April 2019 in the Committee Room, Canolfan Cae Cymro, Clawddnewydd at 7.30 p.m.

9. PLANNING APPLICATIONS.
None received.

10. CORRESPONDENCE.
A. One Voice Wales has arranged a Training Course on Thursday 8th April 2019 at Llanbedr Dyffryn Clwyd. No Council Members were available to attend the Training Course.
B. A number of reports were received for information purposes.

11. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A. Members resolved for the Clerk to inform Denbighshire Council that the following blocked highway gullies require unblocking:-
1. Next to Hendre Fawr, Derwen.
2. Next to Rose Cottage, Derwen.
3. Next to Tyn-y-Celyn, Derwen.
B. Members resolved for the Clerk to inform Tomos Hughes, Pads Support Officer, that the Defibrillator pads require renewing at both Derwen and Clawddnewydd and to register the equipment with the Wales Ambulance Service.
C. Members resolved for the Clerk to send a Sympathy Card to Councillor Thomas Griffiths following the recent sad loss of his Brother.

12. NEXT COUNCIL MEETING – Wednesday 15th May 2019 in the Committee Room, Canolfan Cae Cymro, Clawddnewydd at 7.30 p.m.

MINUTES OF THE DERWEN COMMUNITY COUNCIL MEETING HELD ON WEDNESDAY 15TH MAY 2019 IN THE COMMITTEE ROOM, CANOLFAN CAE CYMRO CLAWDDNEWYDD AT 7.30 P.M.

PRESENT: Councillors John Crowhurst (Chairman), Erfyl Roberts, Hywel Jones and the Clerk.

1: APOLOGIES: Councillors Thomas Griffiths, Llefelys Rees, Gaynor Jones and Robert Hughes.

2. DECLARATIONS OF INTEREST.
None received.

3. CONFIRM THE MINUTES OF THE PREVIOUS TWO COUNCIL MEETINGS.
Members confirmed 20th March and 17th April 2019 minutes of the Council as a true record and signed by the Chairman.

4. MATTERS ARISING FROM THE MINUTES.
A. Highways Department of Denbighshire County Council reported on the following gully issues that require unblocking:-
1. Gully by Hendre Fawr, Derwen has been referred to Tim Towers for inclusion for capital works required in the current 2019/2020 financial year.
2. Further investigation works required to find out the cause of the blocked gully by Rose Cottage in Derwen.
3. Gully by Tyn-y-Celyn, Derwen has now been unblocked.
B. Chairman returned the £86.32 Website cheque payment costs from Mr Colin Morgan.
C. Clerk reported that Mr John Lloyd has not cot the first “Community Grass Cutting” for the 2019 season. Members resolved for the Clerk to contact another grass cutting contractor for a quotation for the “Community Grass Cutting” in case Mr John Lloyd does not honour the first grass cutting in the near future.

5. CLAWDDNEWYDD POND.
Following the public consultation on the work required on the Clawddnewydd Pond om Wednesday 1st May 2019 in the Glan Llyn Community Public House in Clawddnewydd between 4.00 and 7.00 p.m., Mrs Eirian Jones, Hiraethog Co-ordinator has taken the information provided by the public on the suggested works required on the pond and will report back to the Council in due course on the relevant grants available on the works required.

6. ELECTION OF CHAIRMAN FOR THE 2019/2020 TERM OF OFFICE.
Members elected Councillor John Crowhurst as Chairman of the Council for the 2019/2020 term of office.

7. ELECTION OF VICE-CHAIRMAN FOR 2019/2020 TERM OF OFFICE.
Members elected Councillor Erfyl Roberts as Vice-Chairman of the Council for the 2019/2020 term of office.


8. FINANCE.
A. Bank balances £12,451.00.
B. First 2019/2020 precept receipt £2,000.00.
C. Authorised bill payments:-
1. Mr Rhys Jones from Cerrigydrudion for the electrical connection works to the Defibrillator Heated Cabinet at the Glan Llyn Public House in Clawddnewydd £207.74.
2. Canolfan Cae Cymro, Clawddnewydd for two Council meetings hire £20.00.
3. Clerk’s expenses for the Annual Wern Ddu Wind Farm 2019 meeting costs £62.92.
4. Clerk’s salary for the quarter ended 30th June 2019 £300.00.
5. HM Revenue & Customs for PAYE for the quarter ended 30th June 2019 £75.00.
6. BHIB Limited for the Council’s annual insurance premium £307.34.
D. Application from the “Clocaenog Red Squirrels Trust” for grant aid from the Community Council. Members resolved to leave the request on the table.
E. the Clerk presented the “Annual Return” for the year ended 31st March 2019 which was approved by the Members and signed by the Responsible Financial Officer and the Chairman.

9. PLANNING APPLICATION.
Erection of a two storey extension including balcony to existing dwelling at The Cottage, Cae Mawr, Clawddnewydd – no objections.

10. CORRESPONDENCE.
A number of reports were received for information purposes.

11. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.
There were no members of the public in attendance.

12. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
Members resolved for the Clerk to write to Denbighshire County Council regarding the parked vehicles on the highway footpath outside the properties of 3 Hafan Deg and1 Bro Cloion on the B5105 in Clawddnewydd which is a “Health and Safety” issue for the pedestrian at this location.

13. NEXT COUNCIL MEETING – Wednesday 17th July 2019 in the Chapel Vestry, Derwen at 7.30 p.m.

MINUTES OF THE DERWEN COMMUNITY COUNCIL MEETING HELD ON WEDNESDAY 17TH JULY 2019 IN THE CHAPEL VESTRY, DERWEN AT 7.30 P.M.

PRESENT: Councillors John Crowhurst (Chairman), Thomas Griffiths, Gaynor Jones, Erfyl Roberts, Llefelys Rees and the Clerk.

1: APOLOGIES: Councillors Hywel Jones and Robert Hughes.

2. DECLARATIONS OF INTEREST.
None received.

3. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 15th May 2019 minutes as a true record and signed by the Chairman.

4. MATTERS ARISING FROM THE MINUTES.
A. John Lloyd has commenced cutting the village greens since the previous Council meeting.
B. the Clerk still awaits detailed replies from the Highway Officers of Denbighshire County Council regarding the highway issues raised in the previous Council meeting.

5. CLAWDDNEWYDD POND.
Following the public consultation on the work required on the Clawddnewydd Pond on Wednesday 1st May 2019 in the Glan Llyn Community Public House in Clawddnewydd between 4.00 and 7.00 p.m., Mrs Eirian Jones, Hiraethog Co-ordinator, has applied for “Cadwyn Clwyd Leader Project” grant application for consultation works required on the pond; The cost of the project is £7,143 to be funded £5,000 by Cadwyn Clwyd and £2,143 by Derwen Community Council. The “Cadwyn Leader Board” will be meeting before the end of July 2019 to consider the grant application form.

6. FINANCE.
A. Bank balances £11,691.00.
B. Authorised payment to John Lloyd for three grass cutting of the Village Greens £216.00.

7. PLANNING APPLICATIONS.
None received.

8. CORRESPONDENCE.
A. the Strategic Planning and Housing Manager of Denbighshire County Council confirmed details of the Denbighshire Local Development Plan 2018-2033: Draft Preferred Strategy Consultation.
C. Received “Final Recommendations Report Review of the Electoral Arrangements of the County of Denbighshire” by the Local Democracy and Boundary Commission for Wales. The current Ward of Efenechtyd will remain with the current Community Councils of Betws Gwerfil Goch, Clocaenog, Derwen and Efenechtyd.
D. A number of reports were received for information purposes.

9. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.
Information was received on the commencement of the untidy first grass cutting in twelve months of the Derwen Church Cemetery. Members resolved for the Clerk to write to Reverend Richard Carter regarding the ongoing problem and to request that John Lloyd completes a tidy first grass cutting without delay.
10. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A. Members resolved for the Clerk to inform Denbighshire County Council regarding the following issues:-
1. All highway roads to Derwen Village have not received the first 2019 highway verge cut which now a hazard to motorists.
2. The public highway bin in Derwen Village has not been emptied for several weeks and is now overflowing with rubbish.
B. Members reported that the Community Bus Shelter in Clawddnewydd requires repainting. Councillor Llefelys Rees agreed to obtain three quotes from local painters for the required works and will report back to the Council.
C. Councillor Erfyl Roberts reported that Jim Beaumont will attend the next Council meeting.

11. NEXT COUNCIL MEETING – Wednesday 18th September 2019 in Canolfan Cae Cymro, Clawddnewydd at 7.30 p.m.


 

 

CYNGOR CYMUNED DERWEN COMMUNITY COUNCIL. WERN DDU WIND FARM COMMUNITY FUND. 2018 DISTRIBUTION.

ANTUR CAE CYMRO VILLAGE ASSOCIATION, CLAWDDNEWYDD £1,400.00.

CAE CYMRO BOWLS CLUB, CLAWDDNEWYDD £200.00.

CYLCH MEITHRIN, CLOCAENOG £400.00.

DERWEN CHURCHYAD CEMETERY COSTS £371.00.

CLOCAENOG W.I. £400.00.

FESTRI CAPEL DERWEN CHAPEL VESTRY £1,000.00.

CLWB PÊL DROED CLAWDDNEWYDD FOOTBALL CLUB £400.00.